careers

The Administrative Coordinator serves as a central operational partner within the practice, ensuring that clinical, administrative, and programmatic systems run smoothly and efficiently.

Primary responsibilities include managing prospective client inquiries with professionalism and warmth; scheduling and coordinating Discovery Calls in collaboration with the Director of Clinical Services; overseeing billing operations, documentation workflows, and financial record-keeping; and maintaining clinician schedules with accuracy and foresight.

The role also supports marketing and outreach initiatives, assists with logistical planning for treatment programs and intensives, and ensures seamless coordination of program materials and communications.

Additional responsibilities include preparing meeting agendas, maintaining and updating the practice’s Policies and Procedures Manual, compiling data reports, and managing patient records within the electronic medical record system in accordance with confidentiality and compliance standards.

The Administrative Coordinator plays an important role in supporting team development — assisting with onboarding new staff and trainees, helping supervise undergraduate interns, and contributing to the preparation and organization of treatment spaces and materials to maintain a high standard of care and professionalism.

Candidates should hold a bachelor’s degree (psychology or social sciences preferred) and demonstrate strong written and verbal communication skills, exceptional organizational ability, and comfort multitasking in a fast-paced clinical setting. Familiarity with Google Workspace, Canva, and electronic health record systems is helpful.

Beyond technical skills, we are seeking someone who brings initiative, warmth, and positivity to their work. The right candidate is proactive rather than reactive — someone who anticipates needs, takes ownership of tasks, and follows through with care and precision. They are professional yet personable, able to communicate clearly with families, staff, and referral sources while maintaining discretion and composure.

This role requires strong attention to detail, reliability, and a genuine investment in supporting children and families. We are looking for someone who takes pride in excellence and enjoys contributing to a growing, mission-driven practice.

While administrative in scope, this position is fully embedded within the clinical team. The Administrative Coordinator works closely alongside clinicians, observing sessions, supporting treatment preparation, and contributing to clinical workflows within a highly collaborative training environment. This immersive exposure offers meaningful insight into evidence-based care and is ideal for individuals seeking to strengthen clinical readiness and prepare for graduate training in psychology or related fields.

This is a full-time (40-hour-per-week) position, including two evenings per week (until 6:30 PM) as part of the standard schedule.

The salary range for this role is $45,000–$50,000 annually, commensurate with experience.

The position includes three weeks of paid vacation per year, paid holidays (Thanksgiving Day, Christmas Day, New Year’s Day, Memorial Day, Independence Day, and Labor Day), and accrual of paid safe and sick leave in accordance with New York City policy.